Name Change In Birth Certificate: Changing your name on a birth certificate in India might seem like a complex process, but with the right information, it can be quite manageable.
Whether you’re looking to correct an error or change your name for personal reasons, this guide will provide you with the steps needed to ensure a smooth and hassle-free process.
There are several reasons why individuals might need to change their name on a birth certificate in India, including:
- Correcting spelling mistakes
- Changing name after marriage or divorce
- Adopting a new name for personal or religious reasons
Understanding your reason for the name change can help streamline the process.
Name Change In Birth Certificate
Changing your name on a birth certificate in India might seem like a complex process, but with the right information, it can be quite manageable.
Whether you’re looking to correct an error or change your name for personal reasons, this guide will provide you with the steps needed to ensure a smooth and hassle-free process.
| State | Websites |
| Arunachal Pradesh | Itanagar Municipal Corporation |
| Andhra Pradesh | crsorgi.gov.in, Meeseva |
| Assam | crsorgi.gov.in |
| Bihar | crsorgi.gov.in, Civil Registration System |
| Chhattisgarh | cgstate.gov.in |
| Goa | Government of Goa |
| Haryana | saralharyana.gov.in |
| Himachal Pradesh | himachalforms.nic.in |
| Jammu and Kashmir | jk.gov.in |
| Kerala | lsgkerala.gov.in |
| Madhya Pradesh | crsorgi.gov.in, mpenagarpalika.gov.in |
| Maharashtra | aaplesarkar.mahaonline.gov.in, crsorgi.gov.in, mcgm.gov.in |
| Mizoram | desmizo.nic.in |
| Odisha | Odisha One |
| Punjab | Government of Punjab |
| Rajasthan | Rajasthan Civil Registration System |
| Tamil Nadu | https://chennaicorporation.gov.in/ |
| Telangana | Telangana MeeSeva Portal |
| Uttar Pradesh | crsorgi.gov.in |
| West Bengal | crsorgi.gov.in, West Bengal e-District |
| Daman and Diu | edistrictdd.gov.in |
| Delhi | Govt. of NCT of Delhi, ndmc.gov.in |
Importance of Having a Birth Certificate:
- Legal Identity & Citizenship: Establishes your legal identity and citizenship.
- Educational, Employment, and Legal Processes: Essential for various official processes.
- Obtaining Other Official Documents: Required for passports, driver’s licenses, etc.
Related also: How to Obtain a Marriage Registration Certificate? Step-by-Step Guide & Requirements
Step-by-Step Guide to Changing Your Name on a Birth Certificate in India
Affidavit Preparation
The first step involves preparing an affidavit. This document should include details such as your current name, the new name you wish to adopt, and the reason for the change. It should be notarized by a magistrate or a notary public.
Newspaper Publication
Next, you’ll need to publish a notice of your name change in at least two newspapers—one local and one national. This serves as a public announcement and ensures transparency.
Gazette Notification
After the newspaper publication, the next step is to have your name change published in the official Gazette of India. This requires submitting a name change application along with necessary documents such as:
- Notarized affidavit
- Newspaper clippings of the published notice
- Prescribed application form
- Identity proof and address proof
Application Submission to the Birth Registrar
Once the Gazette notification is issued, you must apply to the birth registrar’s office where your birth was registered. Submit the following:
- Original birth certificate
- Certified copy of the Gazette notification
- Identity proof with the new name
- Application form for name correction
Verification and Processing
The birth registrar’s office will verify the documents. This might involve cross-checking with the Gazette publication and newspaper notices. Once verified, the process of updating the birth certificate with the new name begins.
Receive Updated Birth Certificate
After the verification and approval, you will receive an updated birth certificate reflecting your new name. Ensure that all the details are accurate and correct.
Important Tips for a Smooth Process
Ensure all documents are complete and correctly filled out to avoid delays.
Keep copies of all documents and publication notices for your records.
Follow up with the respective offices if you do not receive your updated birth certificate within the expected timeframe.
FAQs related Name Change In Birth Certificate
How do I change my name in my birth certificate?
- Visit the Local Office: Go to the municipal office (corporation, council, or panchayat) where the birth was registered. Check their website for any online forms.
- Fill Out the Form: Obtain and complete the form to request a name change on the birth certificate. Some offices may offer downloadable forms online.
- Submit the Documents: Provide the following documents:
- A legal affidavit explaining the reason for the name change.
- The original birth certificate.
- Proof of identity and address (e.g., Aadhaar card).
- A newspaper announcement of the name change.
- Submit Your Application: Submit the form and documents to the office, either in person or online, depending on the office’s requirements.
- Pay the Fee: Pay the processing fee for the name change request, which may vary by location.
- Wait for Approval: The office will review the documents and reasons for the change, which could take several weeks.
- Get the Updated Birth Certificate: If approved, you will receive a new birth certificate with the updated name. Some offices may allow you to download it, or you may need to collect it in person.
How to change name in certificate online?
- Sign In/Register: Create a free DocHub account using your email or Google account.
- Upload Certificate: Visit the Dashboard and upload the certificate from your PC or cloud storage.
- Edit Name: Modify and edit the name on the certificate easily.
- Delegate Permissions: Assign permissions and roles to specific fillable fields.
- Return and Continue: Access and continue modifying the document anytime, or send it out to teammates or colleagues.
- Gather Signatures: Collect signatures and store completed documents in DocHub storage or integrated cloud storage.
How to apply for change of name online?
- Affidavit on Stamp Paper: Provide a signed affidavit on stamp paper.
- Original Newspaper with Name Change Advertisement: Submit the original newspaper containing the name change announcement.
- Prescribed Proforma: Include the printed proforma, signed by the applicant and two witnesses.
- Passport-Size Photographs: Provide two recent passport-size photographs.
- Photocopies of Valid ID Proof: Submit photocopies of valid ID proof (e.g., PAN card, Aadhaar card, or passport).
- CD with Soft Copy of Application: Include a CD with a soft copy of the filled application in .docx format.
- Letter of Truth: Provide a letter confirming the truthfulness of the content in both hard and soft copies of the application.
- Request Letter with Registration Fee: Submit a request letter along with the registration fee to the authority.
Can I change my name and date of birth?
The main point is that the individual must prove that the information provided during registration was incorrect.
How to write a letter for change of name in birth certificate?
The main point is that the individual is requesting a correction to an error in their birth certificate issued by the office.
Conclusion
Changing your name on a birth certificate in India involves several steps, but with careful preparation and understanding of the process, it can be achieved efficiently.
By following this guide, you can ensure that your name change is handled properly and that your updated birth certificate reflects your new identity accurately.
If you have any questions or need further assistance, feel free to reach out for guidance.